Project Management for Fire and Rescue Operations - Essay Example

Introduction Project management is a very important aspect of any organization. It entails a discipline that deals with the organization, planning resource management and security (Lock, 2007). All of which are geared towards the accomplishment of the organization’s objectives, goals and mission. Project management works hand in hand with the programs management but it is technically ranked higher than the project management because it entails a group of so many but related projects that are under one management in a certain project (Burnett, 1998). A project for that matter refers to an activity which is temporarily and contains a very well defines ending and beginning which is done with an aim of meeting a particular objective or goal. Project management is very challenging especially as far as the issue of achieving the goals for the engineering projects is concerned as well as managing to control all the forth coming constrains associated with the projects. Some of the main and primary challenging which needs great and very efficient project management includes the scoop of the project, time factor, and also the budget of the project. There are other challenges which are termed as secondary like ensuring an optimum allocation of all resources needed to execute the laid down objectives and tasks (Lock, 2007). There are several laid down approaches that are in use today as far as the success of project management is concerned. The following are the main approaches used in project management interactive, agile, phased and incremental. The approach to be used in any particular project must be carefully considered especially in terms of the project timeline, cost, objectives and responsibilities or the roles of the stakeholders and other participants Aim To develop a Risk Management Strategy for ensuring that safety and security is championed within the jurisdiction. Objectives Objectives are important and are aimed towards guiding the project to be completed effectively. Thus, the project managers aims to accomplish these objectives within the net one year. To come up with an analysis of risk management planning by UK fire rescue services: This will be achieved through carrying out an assessment to identify the weaknesses of the existing plan to be able to improve the new one. The exploration of how risks are identified and strategic objective are utilized to reduce risks. The objective is intended to be achieved by the next three years through significantly increasing the scope and scale in terms of prevention as well as prevention activities. This can be achieved through increasing the partnership work with relevant authorities, creating resilient emergency responses, revising and reviewing as well as deployment and deposition of emergency response. To evaluate how progress is measured and creation of stronger, sustainable and healthier communities; this objective will be achieved through working closely with the local communities for the purposes of getting to provide them with sustainable solutions (Burnett, 1998). Having a company playing an influential as well as partner role in service provision, working closely with the partners to ensure the shared ambitions have added values, increasing the assessment of the public to the community dedicated facilities as well as the fire stations (Orr, 2004). To come up with the recommendation of how risk management planning can be implemented by the Abu Dhabi fire and rescue service in way the environmental factors will be reduced. This objective will be achieved through a number of means namely; ensuring a broader in-depth analysis is done on the likely environmental impacts, and development of a very comprehensive protection strategy for the environment. In addition, introduction of some more effective and efficient management systems for the environment and then reducing the impact the systems to be used significantly. To find out how a very healthy, safe, representative and competent workforce can be achieved. The objective is intended to be reached in the next three years through the following inputs; further development as well as improvement of the health and also the safety system of management. Others include fully embedding development and assessment efforts, accurately reflecting the make up of the surrounding community within the workforce and finally achievement of the fifth level of equity standard set by the local government. Benefits The management plan for any given company is dependent of its mission and vision statements while the success of that given company is governed by the company’s resources as well as its obligations (Kerzner, 2009). So many strategies have been applied by different fire and rescue service provider companies to ensure the services they are providing are not only cost effective but also very efficient and effective in the sense that they meet the requirement or satisfy the needs of the customers (Lock, 2007). The success of these companies is dependent on the quality of services they offer to the communities in need meaning any company needs to have a deep understanding of the needs of the customers as well as need for a company to have the best management plan to ensure the services are of very good quality (Burnett, 1998). Thus the management plan for the companies must be assessed so that the soundness of the company as far as efficiency in service provision can be established and also to be able to establish an understanding of the future market position of the company that is involved (Lock, 2007). In summary, the study will be very significant in the following ways (Sodipo, 2008). The employees will be able to understand what is required o them as far as the implementation of the new plan for management is concerned The management’s main objective is to ensure a company succeed in meeting its mission, objectives and goals and so the study will show the performance of a company in comparison to other companies. The stakeholder who are supporting the management plan will be aware of the risks they are being exposed to as well as the effectiveness of the organization The customers or the clientele will be able to determine the reliability of a company’s service as far as meeting their needs is concerned The evaluators will be able how the level of efficiency, effectiveness and compliance with the law requirements. The system is a mixed one. This is because it is designed to serve both in the rural and in the urban areas. The fire and rescue services will be offered to the people in the rural areas as well as the people in the towns (Lock, 2007). This is because a company is aimed at increasing the effectiveness and efficiency of the process of community risk analysis as well as management (Burnett, 1998). It is characterised by very much improved training of the employees, more trainers for the communities, increased safety resources for the community like technicians for home safety, a juvenile post of fire setters and one post for the trainers or the educationists Costs MATERIAL COST PERSONAL COST Item £ Item Rate Days £ ICT 3000 Inspector 200 75 15000 printing 3500 Human resource officer 150 75 11250 stationary 500 The project manager 300 75 22500 Office rental 6000 The project coordinator 200 75 15000 HR consultant 900 15 13500 Total 77250 Business Case This is one of the tools used to support the process of decision making as well as planning. It enables the project manager to make decisions on issues like which products to take to the market and where as well as how to do purchases (Lock, 2007). This enabled the project manager to find out the financial consequences for choosing the kind of project, the outcomes non-financially to be expected in this kind of project (Burnett, 1998). It has also enabled the project manager with his team to come up with a budget for each year and also get to compare the outcomes (Orr, 2004). Stakeholders will benefit from this project through the quality services and financial implications such as reduction of threats towards their businesses. Staffing and tasks Staffing is one of the functions of management that entails the process of managing the structure of the organization by proper as well as efficient and effective selection of, development and appraisal of personnel in any given organization (Cote, 2003). Alongside planning, directing, organizing as well as controlling, staffing is very important. It is an activity that is pervasive, continuous, and effective, enables the placement of the most efficient and effective personnel to the right jobs and it is also done by each and every manager. For this particular project the following are the required staff members: Staff Number task The project manager 1 -Organization of the activities for the projects -assigning of the activities to all the team members -ensuring all the activities delegated are done the right way The assistance project manager 1 Helps the project manager to Organization of the activities for the projects -assigning of the activities to all the team members -ensuring all the activities delegated are done the right way The project coordinator 1 Coordinates all the activities of the project Project Evaluator 1 Deals with the monitoring as well as evaluation of the activities in the project to ensure sustainability as well as the objectives are me and in an effective as well as efficient manner Center Assistant 1 Assists in the coordination of the activities in different center. This is because each centre will be dealing with different activities at different time technicians 10 The professional trained in the area of fire and rescue. They will be involved in the actual activities in the field involving recue mission. Risk Management Plan Risk management is one of the most important practices as far as the department of fire and rescue is concerned. This means that every fire and recue company should have a well defined and planned. There are so many legislations which have been drafted and put in place to be complied with to ensure the safety of the people is taken into consideration (Lock, 2007). The fire business law that for instance protects the properties in Wales and London state that for the flats in block as well as the houses found in the multiple occupation will have the law in application if the owners are very responsible as far as the business premises are concerned (Orr, 2004). If they are the employers or even self-employed with that particular business premise, they are responsible for just a part or even the entire dwelling used for that business. Moreover, if it is for a charity or even a voluntary organization, if the person is the contractor with some degree of power to control the premise for a period of time, if it is for the provision of accommodation for the guest that are paying. The owner is demanded to carry out a safety fire risk assessment of his or her premise as well as implement or formulate a fire management plan and ensure it is well managed and maintained (Burnett, 1998). Integrated risk management plan for the fire and rescue was put in place in the united kingdom for the purposes of preventing the fire and as well as any other emergencies associated with fire. It was also direct towards ensuring the communities are safe and that the mortality rates due to fire accidents and property damages incidents are gradually reduced. The plan must actually ensure United Kingdom is a safe place for the community to live in (Lock, 2007). The plan refers to the process of risk management as well as the way in which the local risks will be managed. The plan’s first priority is the safety of the people in the community through ensuring the response positions are put in the right places to ensure the response is at the right time in case of any emergency (Kerzner, 2009). The emergency system works in a number of stages which are well defined like identification of the risk, evaluation of how well the risks will be dealt with, identification of the opportunities to be improved, determination of the standards and policies and finally determination of the resources to be used. The system works towards ensuring there is a significant reduction in the number as well as the severity of the road accidents, fire, and other emergences that may occur in the united kingdom, reduction is the impact of the commercial, social as well as economic impacts caused by the fire, it ensure the environment is very well safeguarded and the heritage kept. This shows that the integrated risk management plan for the fire and rescue is very holistic in nature and it must priorities to cater for well defined and in the most important way (Burnett, 1998). Most of the fire service providers functions through some frameworks laid down by the government meaning they have to meet the laid down targets in terms of efficiency and effectiveness as well as the set indicators. Some of the risks that are in the increase hence the need for the new system are; local community risks, strategic risks like transport industrial and hospitals (Lock, 2007). Some of the lifestyles like the rate at which settlements are getting overcrowded as well as the emergence of poorly constructed buildings and with very poor materials like wood have caused the rise in the risk for fire outbreak (Burnett, 1998). A company must greatly taken responsibility especially in terms of financial risks and their implications. These have been properly weighed and measured so that proper consideration will be taken before any decision is made (Kerzner, 2009). The authority must taken the initiative of maintaining enough balances of revenue for the purposes of ensuring proper long term stability and planning as well as smooth running of a company Management Plan (The approach of PMBOK) Documents will be indexed and filed in accordance with the organization’s standard scheme References Burnett, K. 1998. The project management paradigm. Sidney: Springer. Cote, A.E. 2003. Organizing for Fire and Rescue Services. New Jersey: Jones & Bartlett Learning. Kerzner, H. 2009. Project Management: A Systems Approach to Planning, Scheduling, and Controlling. London: John Wiley and Sons. Lock, D. 2007. Project management, 9th Ed. London: Gower Publishing, Ltd. Lock, D. 2007. The Essentials of Project Management, 3rd Ed. London: Gower Publishing, Ltd. Orr, A.D. 2004. Advanced project management: a complete guide to the processes, models and techniques. London: Kogan Page Publishers. Sodipo, E. 2008. Project Management Explained. New York City: Lulu.com. Read More