Reflections on the ICT Solution - Essay Example

Reflection on the proposed ICT solution Name Course Instructor’s Name June 1, 2009 Taxation and accounting businesses exposes a greater advantage over the competitors. This firm is putting into practice ICT solutions to help in its smooth running. Majority of the hard tasks encountered in most businesses are solvable by use of ICT. This proposal has been prepared to recommend the accounting and taxation firm to employ ICT solutions for quick performance and reliability. The solutions presented by our group have been established based on definitive accounting and taxation businesses. This proposal is designed in order to bring out an imminent into the expectations of their business from a practical angle. It displays out the main communication, software and hardware solutions followed by various benefits of each specific solutions significant to the firm. This proposal covers a deeper explanation of each ICT solution, to reflect its use and impacts. The solutions are distinctive and tailored for taxation and accounting firm. They will assist the business employees to focus on the action sector of the firm instead of focusing on the sustaining technical developmental fraction. Advantages of ICT solutions; The proposed ICT solution have been laid down for the benefit of many business people to help them focus on the functioning side of their business worth instead of depending on technology assistance. The reviewed solutions will deal with communication, software and hardware requirements in a business set up. Every business operator must have a general plan on the expenditure range and on top of that, he/she should have a major reason as to why the money is used on that specific subject. Several accounting and taxations businesses perform their tasks physically; the ICT solutions laid down in the proposal will mechanize a high number of business procedures. This in return will assist in labor cost and time saving. The ICT solutions preferred instead of manual work, helps the business to minimize wastage of papers and other resources, this creates an encouraging outcome for the business can be able to set aside some funds, save time and reduce surrounding hazards. On the other hand, most taxations firms uses data and preserves it for future reference, hence storing large amount of data and retrieving it from file boxes can be a bother and wastage of time. The solution from ICT enables easier data search and allocation by use of electronics to store data, which is retrievable in future. The work of calculations found in many taxation firms can be made easier by use of this technology for example use of spreadsheets that is instant. The ICT solution enhances effective communication among different individuals; this has enabled most accounting and taxations firms to improve economically and advertise their tasks across many nations. Communication through the websites not only helps in exchanging words but also helps in creativity and skills modeling. Communication has been made fast and precise. The transmission over a wide coverage reaches its destination within seconds. Many of the operations in accounting firms requires a cycle of procedures that should be keenly put into practice, this cycle of procedures can only be done perfectly by use of computerized tools and machines. This is of great advantage to the business because many employees gets irritated and looses concentrations on performing similar tasks now and then. The use of computerized machines produces excellent results and performs similar tasks repeatedly without crashing or breaking. Due to the high demand of modern information required in accounting firms, the ICT has provided hard discs and CDs to store limitless capacity of data instead of using office cabinets and folders. Although any data may be output on computers in various formats, a good example being the yearly sales figures for taxation, the figures can be presented in form of graphs or graphics. The ICT solution has increased reliability in accounting and taxation firms. Many of these employees are creating guarantee to their clients on the results of their performance, this means that the work they are doing is of high value and excellent. Quality of work is another solution that has been displayed by ICT, this technology offers high standards of performance with minimal errors, and hence the work produced is of great quality. Our group came up with a less expensive hardware elucidation for taxation and accounting business that has power to control and assist the firms operation. The given solution is capable of extension even with the increase and progress of the business; it is possible to attach innovative hardware to advance the capacity. The hardware solution is designed in a way that it can offer security to confidential information. In conjunction with software solution, it guarantees successful and proficient operation in accounting and taxation firms. It also allows access to other resources and fastens communication. Our group will offer hardware followed by our hardware assistance. We will make sure the entire system workings are excellent, as we give on going technical support of the new hardware. In this sector, our aim was to offer the accounting and taxation firm easier methods of communicating with their clients. The below forms were discovered by the group members to enhance effective communication. Our group provided several cell phones to the employees for communication. These cell phones are of great advantage because they are mobile and portable therefore no matter where an individual might be, communication can always be done. Our group suggested the use of private network for it accesses to open linkages of a given network. Although it is established based on extra software layer over an existing greater network, with an aim of coming up with a private scale of computer communications, the process appeared much expensive. However, use of local network was found to be a better solution to be employed in this firm. We provided a number of computers containing several sites and an excellent online surrounding to help in the running of the firm. Some of the advantages associated with this technology especially in terms of hardware and software solutions include provision of efficient and effective data with high security integrity, they are reliable and accurate, and it provides high-speed data. Reflection on the group Every group member was dedicated and committed to this work. We divided the tasks and duties per day and every member was supposed to give a report on his findings. We went deep into financial contribution for we were supposed to provide some tools and machines for demonstrations. Although it took us long to locate the best hardware and software in the modern market, we took a step and visited the best sellers in the city in order to have information of which machines can suit the accounting and taxation firms. Our group showed a lot of responsibility and high performance during this period. Personal reflection The most and crucial element in this modern world full of technology is the use of software. This part of solution given to the accounting and taxation firm will provide sustainability and an edge in opposition to their rivals. In terms of functioning solution, as an individual I suggested a website for the accounting and taxation firm where the server will be linked to the email server. Immediately a new client wishes to record online, the information will be updated to CMS file directly. As soon as the administrator receives the necessary information, he will get in touch with the client and organize the payments procedures through the cell phone. The second thing that I proposed is creating a web that is based on CRM software completely tailored for accounting and taxation firm, which will be joined to our middle storage area, CMS database. The given third solution will entail deposit of data. MYOB seem to store data with nominal capacity. My solution is to deposit and regain every necessary data to the middle storage area, CMS database. Some of the application software required in the accounting and taxation firm includes office application software and I suggested Microsoft office for small business because it will suit the accounting and taxation firm. Microsoft office small business contains power point 2007, word publisher 2007, Microsoft word 2007, excel 2007 and other packages that are required for daily business initiatives. For the case of server software, I settled for two servers for the accounting and taxation firm, one server will be windows 2007 server and the next one can be Ubuntu Linux, which will be downloaded at no cost. The reason as to why I suggested Linux servers its because they are transforming the server promote for business by offering the best software for no cost, on a constant, wholly supported and protected platform. In the case of operating system software, I thought of offering Microsoft Windows XP for a number of systems. The XP system is appropriate for accounting and taxation firm as it is the known constant and server friendly edition of windows. It also facilitates dynamic directory amalgamation, uncomplicated to install, safe and cost efficient. Read More