Abu Dhabi Education Council: Enterprise Resource Planning – Case Study Example

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The paper " Abu Dhabi Education Council: Enterprise Resource Planning" is a perfect example of a case study on education. Abu Dhabi Education Council (ADEC)  is an academic institution founded on the principle that education is a fundamental pillar of a nation’ s economic and social development. The organization has embraced technology in their operations for several years. However, it is of paramount importance that the entire operations of the organization to be integrated. This called for the need for implementation of an Enterprise Resource Planning (ERP). ERP is conventionally defined as a computer-based system used to manage internal and external resources including tangible assets, financial resources, materials, and human resources of the organization as a whole. The implementation of ERP in ADEC has been phased with the first phase involving the completion of ADEC’ s Enterprise Resource Planning system operation for Abu Dhabi Education Council (ADEC)  headquarters, teachers, and administrative staff.

The Enterprise Resource Planning system is intentioned to effectively integrate diverse systems such as Human Resource, procurement, and finance, within the organization. The advantages of the new ERP system includes an enhanced exchange of data and information.

ERP was implemented in four institutions in Abu Dhabi: Paris-Sorbonne University Abu Dhabi (PSUAD), Emirates College for Advanced Education (ECAE), Abu Dhabi Vocational and Training Institute, and University of Mohammad 5 -Abu Dhabi (UM5A). The current ERP system at Abu Dhabi Education Council (ADEC)  The driving force behind the current ERP system at Abu Dhabi Education Council is the objective of creating a technological infrastructure to simplify workflow, support decision making, progress access to correct data and develop education strategy. The current Enterprise Resource Planning operates through a centralized system of financial and administrative solutions founded on a unified data center to serve all of ADEC’ s systems, this ERP was implemented in phases with the first phase completed in the year 2009 concerned with financial and procurement systems, the second phase was concerned with payroll and self-service systems, where the salaries of Abu Dhabi Administrative and teaching personnel were relocated from the Ministry of Education's payroll to Abu Dhabi Education Council’ s payroll.

The system current system addresses human resource considerations in that all the officers under ADEC such as teachers can follow up on any Human Resource service such as related certificates applying for leaves, work, and recommendation letters or any related information update, at the convenience of their schools or offices using the internet anywhere and anytime.

This reduces the need for a teacher to be physically present at ADEC offices in order to be served. Furthermore, the ADEC ERP implementation enhances knowledge transfer to all the organizations' staff, while enabling the transformation due to the deployment of best practices. The current system also integrates web portal founded on MS SharePoint 2007 technology.

This offers huge potential to store data, information, and documents, the portal also offers data privacy and information security while supporting business and users by offering services intended to enhance efficiency in place of work. Furthermore, SharePoint 2007 has the merit of offering a unified distinct platform for managing all types of communication within the organization, and as such, this offers centralized decision support, furthermore, the system offers storage of local copy, enhanced searches, task synchronizations, the capability to support Wikis and blogs and access to the mobile device, this enables the business to pursue strategic goals based on data from diverse sources, which are centralized to arrive at the best decision.

References

Castells, M, The galaxy of the internet: reflections on the Internet, business, and ERP systems, London: Oxford University Press.

Sheilds, Murrell, E-Business, and ERP: Rapid Implementation and Project Planning, New York: John Wiley and Sons.

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