Question 1; Business benefits of project managementInitiation of project management enabled most organizations to plan for their projects, complete them in time and to the satisfaction of the organizations and the customers. The invention of Prince2 has provided a framework through which organizations can plan, execute and complete their projects. It also provides an organized and controlled flow of tasks. Project management ensures improved customer satisfactions. With project management, one is able to accomplish the project as per the deadline and budget. When this happens, a client is very pleased and satisfied with the project.
This ensures that the client comes back for the services of the same project manager. Project management enables the teams to develop and grow stronger. Good performance and successful completion of a project ensures that the team respects, inspires and appreciate each other. Prince 2 has clearly defined communication channels within the team members. Project management provides an opportunity to identify and rectify risks in time and alienates the possible consequences. It enables the project team to identify any possible risk even before the start of the project.
With the use of Prince, project managers conduct constant reviews which are necessary to review the progress of the project (Charvat, 2003). Project management ensures that the projects outcomes are quality. This is because; every task is planned for in advance. Prince2 ensures quality outcome as it involves collaboration of the management, staff, and all the stakeholders at crucial stages in the project. This ensures that any possible problems are dealt with in advance. Question 2The project manager has many responsibilities for the completion of the project; first, the project manager is the coordinator of the whole project.
He ensures that the project is conducted and executed in the right directions and the right manner. The manager is also the team manager, he manages the project team, both directly and indirectly, he issues assignments, and ensure that the team members interact well. The project manager also offers leadership to the team. The PM is a link between the management, team members and all the stakeholders. He ensures that information flows to the team members and all the concerned parties. The manager has the responsibility of conducting risk analysis for the project.
He also conducts cost analysis to ensure that the project runs within the stipulated budget. The project director has the responsibility of resolving any issues that arise from the team and the project. They handle these issues before they reach the steering committee. The project director monitors the project manager and assists them in their responsibilities. He evaluates assesses the project development and gives priority to the most important tasks as per the project plan. The director also sits in the budget development.
He also ensures that the project has all the materials needed. He identifies and deals with external obstacles that affect the operations of the project. Lastly, the director reports to the senior management on the progress of the project (Charvat, 2003). Question 3; roles of team membersFor a project to be successful communication and leadership of team members is very crucial. The team members play a very crucial role in the project, and without them, the project can never be successful. Below are some of the responsibilities of the team members.
The staffs working in the project have different roles and responsibilities, depending on the project. Every team member in the project has the responsibility of contribute proactively and positively towards the successful completion of the project. Every team member is an owner of the project, and they personally responsible and accountable for the specific departments and roles in the project development. Each team member is responsible for providing inputs and ideas that will ensure successful completion of the project. They review the correspondence from managers, and offering feedback as necessary (Charvat, 2003).