The idea to develop a dedicated team of investigators came from chief fire investigator from the Provo municipal council. He appointed me as the project coordinator to develop a project proposal from the idea. Previous attempts to develop the team were futile and did not last for long. This program will ensure that the investigators work as a team and collaborate in the course of their investigations. Collaboration with the police will be sought to encourage sharing of information; this will lead to timely and complete investigations. The human resource department will recruit new investigators to ensure there is enough staff to handle the ever-increasing number of fire related cases.
This will also help to clear the backlog of cases that have taken long before completion (Kerzner, 2009, p. 54). Below is the final draft of the project initiation document and after approval by the board, the initiation process starts. 2.2 InitiationOnce the board approves the project initiation document, then the project will start immediately. This stage will involve establishing a project office, starting the project, stating terms of reference, conducting feasibility studies and documenting the business case.
This process leads to implantation of the project. 2.3 ImplementationThis stage involves the putting into action the identified activities in the project initiation document. The council will recruit specialists like the recruitment specialists, the fire investigator specialist, and the diversity specialist. This process is flexible and any changes should be provided for. Any changes should be documented so that they will help to update the project initiation document. 2.4 HandoverOn completion of the project, the team will become a permanent resource to the service, and business will be back as usual. 3.
Project initiation document3.1. Aim3.2 Objectives3. 3 Benefits3.4. Costs3.5. Business case3.6. Tasks3.7. Precedence chart3.8. Staffing3.9. Risk management plan3.10. Document management plan3.1 AimTo develop a dedicated team of fire investigators to ensure efficient and timely fire investigations. 3.2 ObjectiveTo recruit new fire investigators to increase the number of fire investigators in eight days after the start of the project. To train the new and existing fire investigators to improve efficiency in the fire investigations in three weeks. To introduce a team of competent fire investigators to encourage them to work hard by the end of the project. To create a team of fire investigators, that will uphold the spirit of teamwork by the end of the project. To be able to handle fire related crimes by the end of the third week. To develop collaboration between fire investigators and police to ensure speedy completion of the cases. To select a team leader who will manage the other investigators and the investigation process in twenty-three days. 3.3 BenefitsImproved performance by the fire investigators.
This is because; the existing investigators will be trained afresh on the new methods of handling the cases.
This will improve the speed for handling such cases. Increase efficiency and effectiveness in fire investigations. Increased number of investigators will improve effectiveness of handling cases. Motivating the investigators will also ensure that the workers investigate effectively (Turner, 2007, p. 98). Reduce losses related to fire. When the investigators are many, cases relating to the fire related crimes will be held faster and the victims compensated. This will mean that the victims will be compensated in time and the losses will be reduced. Fire losses account 2.5% the council $138billion revenue.
A team of dedicated fire investigators will help reduce this loss by at least 0.12%. This translates to a savings of $0.16billion. Having a dedicated team will ensure that fire investigators get crucial information that will help solve the cases easily. When there is a dedicated team, they will be able to be among the first people to arrive at the fire scenes. This way, they are able to collect crucial information and evidence relating to the fire case (Lock, 2007, p. 34). Having a team of dedicated workers will ensure that timely actions are taken to avoid destruction of evidence that would be very crucial to the investigations.
They will also ensure that the evidence is not lost or moved. The information gathered by the team of dedicated investigators provide basis to compile statistics, research and findings. This information will assist the council to initiate and develop safety strategies to prevent future fire-related crimes. The dedicated team of dedicated fire investigators can provide training for crime scene investigators, police officers, fire fighters, and forensic science students. This means that the council can generate more income by providing training to these groups of people (Portman, 2009, p. 54).